Volunteer With Us

Want to make friends, gain soft skills and fill out your resume?

APPLICATIONS CLOSED

Volunteer Roles

Want to get involved, but not sure where to start? We’ve got you! Read through our positions to figure what would be the best fit for your interests and schedule, and feel free to email eeclub@ualberta.ca with any questions.

It’s also possible to hold multiple junior exec positions; in particular, a lot of junior executives are clubroom coordinators (which is a great way to meet people!!) as well as various other roles.

Your interview, which will occur after you submit your application, is also a great opportunity to ask questions and make sure you’re confident about your role. We want to help you find a volunteer position you love; if something isn’t working out, or you have a new idea for how to help out, we’ll work with you to find a spot.

President

  • Skills & Requirements:

    • Skilled at documentation, proofreading, and other clerical duties.

    • Club organizational experience is an asset.

    • The President shall personally choose the Executive Assistant.

    Responsibilities:

    • Act as a representative of the Jr. Executives to the Senior Executive Committee(SEC).

    • Taking meeting minutes and documenting actions of the Club Council and SEC.

    • Sit in the SEC as a non-voting member, though their input shall be considered.

    • Assist the President in general and with specific duties.

    • Develop the strategic plan for the term with the President.

    Commitment:

    • 3-4 hours a week depending on the general workload for the president and club as a whole.

  • Skills & Requirements:

    • A good listener who can relay information between the club and the student body.

    • Someone who is willing to present for a few minutes for their class sections.

    • An individual who can use their social networking skills to spread information for the club.

    Responsibilities:

    • Advocating for fellow students and forwarding academic or social concerns to the Club.

    • Advertising club initiatives, programs, and events to their classes.

    • Building and utilizing their vast social networks to connect the Club to the student body.

    • Sub-positions may include:

      • Co-op Representative: Representing and advocating on behalf of the electrical engineering students within the co-op program. Communicates with the Co-op Office and VP External Relations.

      • Nano Representative: Representing and advocating on behalf of the electrical engineering students within the nano program.

      • Diversity Representative: Representing and advocating on behalf of women and other underrepresented groups within electrical engineering. Will communicate with Diversity in Engineering and other related groups.

      • Academic & Community Representatives may hold multiple of the above sub-positions.

    Commitment:

    • An average of 1 hour per week. Attending club council meetings to be able to spread the news of club initiatives, programs, and events to their classes is an important commitment for this role.

Operations & Finance

  • Skills & Requirements:

    • Fiscal responsibility and management is an essential part of this role.

    • Experience with spreadsheets, cheques, and invoices.

    Responsibilities:

    • Managing and updating the yearly budget of the Club alongside the VP Operations & Finance.

    • Maintain various reimbursement and financial management forms.

    • Coordinating Jr. Executive hiring alongside the VP Operations & Finance.

    • Counting the cash float and moving cash as necessary to the safe.

    Commitment:

    • An average of 4 hours per week.

  • Skills & Requirements:

    • Graphical design experience is an asset.

    • Management skills and/or experience dealing with merchandise suppliers.

    Responsibilities:

    • Develop or coordinate the creation of artwork for the merchandise.

    • Work with the Jr. Executive team and VP Communications to gather interest into Merchandise.

    • Managing merchandise distribution, logistics, and coordination with suppliers or manufacturers.

    Commitment:

    • Maximum 4 hours per week. Some extra commitment may be required when advertising, selling, or distributing merchandise.

Internal Affairs

  • Skills & Requirements:

    • Empty time slots in your schedule for clubroom shifts.

    • A vehicle for monthly snack procurement is an asset, but not expected.

    Responsibilities:

    • Attending clubroom shifts during gaps in your schedule to keep the clubroom open during the semester.

    • Keeping the clubroom clean and tidy.

    • Handling financial transactions for snacks, lockers, etc.

    • Procurement and organization of stock for the clubroom and events.

    • Coordinating with VP Internal Affairs about stock purchasing and quantities.

    Commitment:

    • Clubroom Coordinators will need to attend a 1-2 hour shift weekly. This time can be spent studying in the clubroom, assisting with snacks when necessary.

    • Monthly stock pickups may take up to 2 hours total.

External Affairs

  • Skills & Requirements:

    • A business oriented mindset with the ability to pitch sponsorship opportunities to various companies.

    • Organizational skills for hosting events and a professional self-presentation.

    Responsibilities:

    • Reaching out to various companies within and outside of Alberta to develop relations for the Club.

    • Building a club sponsorship roster.

    • Forwarding industry opportunities to the VP Communications.

    • Developing and maintaining a sponsorship package.

    • Organizing external industry mixers and other events alongside the VP Student Life.

    Commitment:

    • An average of 2 hours per week or less with some extra commitment while running external industry mixers or events.

  • Skills & Requirements:

    • Experience with competitions, particularly design or coding.

    • Technical understanding of various tools, hardware, and software that could be used for the competition.

    • The E2-C2 coordinator will not be able to compete in the competition.

    Responsibilities:

    • Assisting with planning, organization and operation of the competition.

    • Collaborate with external organizations (industry partners) to secure sponsorships for E2-C2

    • Funding and hosting joint hardware design competitions.

    • Working with the Communications team and sponsors to advertise the event.

    Commitment:

    • Maximum 2 hours per week with extra commitment required near the competition. The coordinator will need to be available for the day when the 12 hour competition is under way as a primary contact.

Academics & Services

  • Skills & Requirements:

    • Must not be enrolled in the EECERT program as a participant.

    • Strong preference towards someone in 3rd year or higher.

    • Skills in breadboarding, Arduino, KiCad, or soldering are an asset.

    • Management and organizational skills are an asset.

    Responsibilities:

    • Monitoring sign ups, funding, attendance, and performance of participants

    • Communicating with participants, instructors, and advertising with the help of the Communications team.

    • Assisting in running EECERT modules via demonstrations, troubleshooting, and individual assistance.

    • The responsibilities shall be shared with the VP Academics & Services and any assisting EECERT Coordinators, should multiple be hired.

    Commitment:

    • An average of 2 hours or less per week with 3-5 hours of assistance required monthly on EECERT module days. Afternoon/evening hours required.

  • Skills & Requirements:

    • Driven to improve the quality of academics for fellow students.

    • Organizational skills and communication skills to host reviews or workshops.

    Responsibilities:

    • Organizing midterm and final reviews for various ECE courses, peer tutoring services, and note sharing services.

    • Working with the VP Student Life on academic-focused events such as workshops.

    • Communicate with external organizations to maintain academic services.

    • Working with VP Academics to address academic concerns that are raised within ECE students courses. Coordination with the AC representatives and other clubs may be needed.

    Commitment:

    • An average of 2 hours or less per week with some extra commitment required near exam times to assist in reviews.

Student Life

  • Skills & Requirements:

    • Organizational skills as well as financial responsibility while planning events.

    • Able to host events as a primary event coordinator.

    Responsibilities:

    • Overseeing and managing all social-focused events for the Club.

    • Coordinating with the Services Coordinator and External Coordinator for non-social-focused events (i.e. academic or external events).

    • Responsible for preparation and execution of events assigned to the Club by the Engineering Students’ Society. 

    • Some Events Coordinators may be responsible for GEER Week, such duties also include:

      • Responsible for overseeing Club’s participating within GEER Week.

      • Attending all meetings with the Engineering Students’ Society pertaining to GEER Week.

      • Working with the VP Communications and AC representatives to advertise GEER Week and gather support and participation.

      • Act as a liaison between the GEER Week Committee and the Club Council.

      • When an Events Coordinator is undertaking GEER Week responsibilities, their general duties may be neglected.

    Commitment:

    • An average of 2 hours per week with extra commitments leading up to and during events.

    • GEER week coordinators will require an average of 2 hours a day during geer week to ensure our club's success at the start of the winter semester.

  • Skills & Requirements:

    • Preference will be given towards a graduating student as they have more personal investment in the event.

    • Experience coordinating with venues, other clubs, and managing large scale event finances is an asset.

    Responsibilities:

    • Organizing the graduation banquet and, if applicable, coordinating with other discipline clubs and the ESS regarding such.

    • Organizing and assisting in the distribution of graduation photos.

    • Working with the VP Communications for advertising the graduation banquet and other graduation events or information.

    • Develop a graduation budget to report alongside the VP Operations & Finance and President.

    • Plan and coordinate the graduating class gift.

    Commitment:

    • An average of 2 hours per week or less. Extra commitments will be required closer to the event, during the event, or in the case of complications with funding or venues.

Comms

  • Skills & Requirements:

    • Keen eye for balance and colour in design

    • Previous experience with design for posters, advertisements (or anything) is an asset

    Responsibilities:

    • Working with the VP Communications and the other VPs for various graphic design needs.

    • Developing and maintaining a style guide for the Club.

    Commitment:

    • However much you can dedicate! It takes various times to create graphics, so some may be 30 minutes and others may take hours

  • Skills & Requirements:

    • Having access to an up-to-par camera and knowledge of basic photo editing and formatting.

    • Possessing strong documentation skills.

    • Able to attend Club events across various portfolios.

    • Researching Club history.

    Responsibilities:

    • Taking photographs of club events for social media, website and other publication

    Commitment:

    • Whenever club events are. These take place throughout the semester and can range in length.